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VTechWorks collection policy

VTechWorks is a retrieval system of collections of electronic documents accessible via the Internet.  It is the institutional repository for Virginia Tech and it hosts research materials curated by the Virginia Tech University Libraries.

Material will be judged for inclusion by the following criteria:

  • The work must be in digital form (see Formats list, below).
  • The work must be produced, submitted, or sponsored by Virginia Tech faculty, staff, administrators, or students.
  • The work must be education, research, service/extension oriented, or it must have historical value to the Virginia Tech community.
  • The author/owner must be willing and able to grant Virginia Tech the non-exclusive right to preserve and distribute the work.
  • The work should be ready for public access.
  • If the work is part of a series, other works in the series should also be contributed so that VTechWorks can offer as full a set as possible.

Obligations of the institutional repository

As the institutional repository of Virginia Tech, VTechWorks collects, preserves, provides access to, and disseminates the intellectual output of the university in digital form to the public.

VTechWorks allows the following types of content:

  • Technical reports
  • White papers
  • Extension materials - Content created by Virginia Tech Cooperative Extension
  • Research data
  • Scholarly pre-prints and post-prints - versions of peer-reviewed articles accepted for publication.
  • Learning objects - modules, syllabi, lecture videos, etc.
  • Presentations - lecture notes and slides.
  • Posters - digital files of posters that were presented at conferences or symposia.
  • Conference proceedings - symposia hosted or sponsored by Virginia Tech.
  • Creative endeavors - media, art, music
  • Administrative documents - policies, rulings, official statements, and materials generated by colleges and departments that document the history and intellectual life of Virginia Tech
  • Performances - audio or video recordings of recitals, dramatic readings, etc.

Other curated digital collections

The repository also contains collections digitized from the University Libraries’ holdings to support teaching and research. These include:

  • Special collections - content selected for inclusion by the Special Collections Unit related to their thematic areas of interest.
  • Government documents – including civic, state, and federal content selected for inclusion by the Government Documents Librarian and the GIS Specialist.

Formats

When available, non-proprietary open standards are the preferred archival format for content hosted in VTechWorks. The following non-comprehensive list suggests some preferred formats for common types of content.

  • Text - txt, pdf, html
  • Images - tiff, jpg, jpeg2000, png
  • Video - .mp4, wmv, mov, avi,
  • Audio - m4a, mp3
  • Data - csv

Withdrawing items from VTechWorks

Under some legal or ethical circumstances the VTechWorks team will withdraw works/creations from view. Because any item that has existed at some time may have been cited, The University Libraries will continue to support the item's Uniform Resource Identifier (URI) or Digital Object Identifier (DOI) with information that will include the original metadata (for verification) plus one of the withdrawal statements (below) in place of the link to the object. The metadata will continue to be visible, but not searchable. These items will also be made unavailable for metadata harvesting.

To avoid loss of the historical record, all withdrawn objects will have a note in the provenance field of the metadata record. The content of the note should be one of the following:

  • "Removed from view at request of the author"
  • "Removed from view at Virginia Tech University Libraries' discretion"
  • "Removed from view by order of the University Legal Counsel of Virginia Tech"

This policy will undergo regular review and will be updated to reflect the strategic goals of the University Libraries.


Contact us

General questions can be sent to our email address.

More detailed questions can be directed to the CDRS staffer responsible for the service or resource. See our people page for a list of staffers.

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